#JUST CHECKING IN EMAIL HOW TO#
#JUST CHECKING IN EMAIL PROFESSIONAL#

It might simply be that you are waiting for a reply. It explains what you are expecting in response to the email.įor example, it can be a request to call back or arrange a meeting. Add a CTAĪ call to action is another prompt to reply. If appropriate, give details that include prompts, like a few questions or a request to provide feedback about a specific element.

#JUST CHECKING IN EMAIL HOW TO#

People often procrastinate replying because they don't know how to small-talk in emails. Open with contextĪlways start your follow-up email with a brief reason for writing it. To sum up what we have just discussed, here is a handy checklist for crafting your email. With these elements in mind, you can move on to writing a follow-up email. Your signature should also follow your brand guidelines template to complete the image if you represent a company. Your sign-off gives essential details, such as who and what you are, where you work, and how someone can reach you. The importance of including a signature is a topic in itself. The purpose of a CTA is to achieve results. It should give the recipient options and room for negotiation without sounding weak and hopeful. And this action is based on your goals.Ī CTA should be clear and actionable. If you want an email to lead somewhere, it has to have a call to action. According to a study on email outreach, 36–50 word long subject lines have an almost 25% higher response rate. An inbox is a long list of subject lines – there's more luck if yours stands out.ĭon't worry about making the subject too long. If you want to increase your chances of getting a response, make it personal. Then, you can write a follow-up in advance, and the app will send it automatically.

To resolve this, many people use email apps that allow scheduling messages. Sometimes a call or a meeting will run over, and take up the time you had planned to prepare a summary of what was covered. Timing is crucial to keeping the conversation on track. Some follow-up emails are best sent right after a trigger event, while others are best left to stew. The other person still needs to know why you decided to send another email. It's common practice to say outright that it's a follow-up, but it's not necessary. Make a straightforward and concise explanation of why you're emailing. The context will also stop them from wondering how a stranger got their email because you're not a complete stranger anymore. Setting the scene for the recipient helps them understand why you are reaching out or how you met. And that's usually okay – life is so hectic, there's a lot of data to process. Some people are bad at remembering information. Objectiveīefore you start typing a follow-up email, make sure you know why you are reaching out.ĭo you want to secure a deal, schedule another time to connect, or provide information to clarify a talking point? If you can determine the end goal, it will be easier to write a convincing call to action. Whether you need to write a follow-up after a sales call or a discussion with a colleague, there are a few essentials to keep in mind while you're typing. Things to Keep in Mind when Writing a Follow-Up Email So how do you increase the likelihood of prospects not just opening or reading your emails, but actually replying to them? Let’s cover some ways to make a follow-up email enticing. While the rate dwindles with each follow-up, persistence gives you an overall better response rate.īut blasting out emails will most likely annoy your recipient. Given the data from Yesware, in a chain of 10 emails, you can get a 6–30% response rate. However, each subsequent message also gets a significant percentage, and that’s important to keep an eye on. If we look at various reports on email open rates, the first email typically receives the highest rate. Does that mean you need to send at least four follow-up emails? In terms of sales, about 80% of people will say “no” before agreeing. You'll also find nine examples of email for everyday occasions. Stay tuned to determine how often you should follow up and the essential parts of a follow-up email. You have to watch your timing, as well as the volume of emails you’re sending.īecause email is something you can write in advance and schedule to send, it is one of the best ways to follow up.īut how do you write a message that gets you a response?

#JUST CHECKING IN EMAIL PROFESSIONAL#

You need to come across as professional yet not be too aggressive. Following up with a prospective customer or client is an artform.

Just checking in email